There will be no trash service on Tuesday, Christmas Day, 12/25/18. However, there will be trash service on Tuesday, New Year's Day, 1/1/19.
With New Year’s Eve approaching, we want to remind everyone that for the safety of the neighborhood, aerial fireworks are forbidden by the deed restrictions. Because this type of violation is considered ‘uncurable’ (i.e., it can’t be reversed, cleaned up, or otherwise corrected), it is subject to immediate fines without all the normal sequence of letters and warnings. So, please be considerate of your neighbors and limit your fireworks to something other than aerial devices.
12/15 Update: Due to poor soil conditions, the project has been delayed once again. We will keep you posted on the next start date.
Construction on the parking lot on Spicewood Springs is scheduled to begin on Monday, 11/26, weather permitting. Construction is estimated to last 3-5 days and working hours will be between 7am and 5pm. Please do not park in this lot prior to construction or you may be towed. Please anticipate heavy equipment, noise, and dust. Please avoid driving through the area during construction as you may be delayed. If you have any questions or concerns, please contact a board member.
A new start date of 12/10 has been set due to weather.
We contacted the county regarding the work that is being done on these streets. They have informed us that it is related to storm drain repairs. The work is only being done on River Mill and Forest Mist. They expect to be done and out of the neighborhood by the end of this week, weather permitting. In the meantime, the postal service will not be able to deliver mail to those addresses with active construction sites blocking access to the mailbox.
President - Chuck Maier
VP - Jennifer Chapman
Treasurer - Victor Rollinson
Secretary - Sheron Thomen
Section rep - Ginger Phillips
Section rep - Matt Phillips
Section rep - Jeff Caynon
Section rep - Joe Jensen
section rep - Blake Davis
Congratulations to those who were elected.
SCFCA REGULARLY SCHEDULED BOARD MEETING – OPEN SESSION
October 30, 2018
7:00 Call to order, meeting rules, board introductions
7:05 Approval of September’s regular meeting minutes and October’s general meeting minutes
7:10 Questions & comments from the floor, 3 minutes each (maximum)
7:25 Treasurer’s report and approval of same
7:35 Committee Reports:
· Pool – diving boards, fans/lights under pavilions, deck resurfacing/crack repair
· Communications – NabrNetwork, new emails for board
· Tennis Courts – LED replacement options
· Maintenance – Batting cage/backstop & tennis court gates; waterfall repairs; volunteer work weekend; landscaping at entrance (roses, etc.)
· Social – Need Chairperson
- NNO/Oktoberfest results (DeAnna, Ginger)
- Chili Cookoff, November 10 (Ginger, DeAnna)
- Pancakes with Santa, December 1 (Joe Jensen)
· Playground – Quotes/Recommendations/Action items
· Ballfield parking lot/tables – Quotes/Recommendations/Action items
· Sterling Transition - Bank Accounts, Welcome Packets
8:15 Proposed SCF Expenditure Policy
8:25 Lawn maintenance and chemical treating contract approval 2019 (new)
8:35 Communications Policy approval (former “social media” policy)
8:45 Deeds violations summary (Sterling)
8:50 Adjourn open session
8:55 Executive session call to order
9:15 Adjourn executive session
There seems to be a little confusion about the new trash service. Household trash, NOT yard debris or construction debris, is typically collected in the house in smaller bags (8-13 gallons, maybe 20 gallons). Those bags should be placed in garbage cans with lids (typically 39-42 gallon size cans, but can be larger if not overloaded). Those cans will be handled at the “back door” – some place visible from the street on or near the driveway. Some of you have special fenced in areas with gates just for your cans (separate from your backyard access). You should open the gate on Tuesday and Friday mornings so the cans can be seen. In some cases, WM used to actually open the gates. RRR will not do that. If you store your cans in the backyard or garage, you should bring them out the night before, or the morning of pickup.
Recycling is picked up on Tuesdays only and should be in a RRR recycling container or one of your own containers with a recycling symbol on it. You can request additional recycling containers and stickers from RRR. Recycling must be placed near the curb for pick up.
Yard debris should be placed in durable plastic bags or tied in bundles (for sticks), not to exceed 40 pounds each, and placed on the curb (NOT in the street). There is a limit of 10 per pickup day. While we would prefer that you not put these out on the curb any earlier than the afternoon prior to pick up, you will not be cited for violating the deeds restrictions if you do so. The proposed 2019 deeds restrictions changes will address this issue. If you follow these guidelines and still have a problem with pickup, call RRR as soon as possible at 346-248-5222.
SCFCA REGULARLY SCHEDULED GENERAL MEETING AGENDA
October 16, 2018
7:00 Call to order, meeting rules, board introductions
7:05 Introduction of 2019 board candidates and questions (3 minutes each, maximum)
7:45 Brief update on trash/garbage/recycle pickup
7:50 Member Survey results
8:00 Treasurer’s report (income/expenses) through September, 2018
8:05 2018 major repairs (ballfield parking lot, tables.; batting cage/backstop; swimming pool deck; play area surface and other safety issues; waterfall stone repairs, mystery LEDs)
8:15 2018/2019 capital improvements under consideration (tennis court LED lights, tables & benches; play area shade and improvements; pool pavilion fans/lights)
8:25 2019 budget – income/expense, major repairs, capital improvements, maintenance fee
8:45 Upcoming social events
- NNO/Oktoberfest - October 27
- Volunteer workday, power washing and painting – Nov. 3
- Chili Cookoff - November 10
- Pancakes with Santa - December 1
8:55 Sterling Transition (Accounting; deeds inspections; quarterly review, etc.)
9:05 Deeds Enforcement Policy and Fine Schedule
9:10 Social Media Policy to Communications Policy – in progress
9:15 Deeds Restrictions document update status
9:20 2019 ACC guidelines update committee plans
9:25 Open questions from the floor
9:40 Election results
9:45 Adjourn meeting
Meet the Candidates for the 2019 SCFCA Board!
PRESIDENT- CHUCK MAIER
VICE PRESIDENT- JENNIFER CHAPMAN
SECRETARY- SUSAN SHAKESPEAR OR SHERON THOMEN
TREASURER- EDDIE DEGRACIA OR VICTOR ROLLINSON
SECTION REPS: VOTE FOR NO MORE THAN 5 AND ONLY ONE VOTE PER CANDIDATE:
MARIAM CASTENADA MAURICIO “MO” CASTENADA JEFF CAYNON
BLAKE DAVIS JOE JENSEN GINGER PHILLIPS
End of Summer Bash at the SCF Pool!
The last day of summer is September 22, 2018! Your neighborhood Realtor, DeAnna Delgado, is hosting an End of Summer Bash at the SCF pool. Chick-fil-A, sno cones, and popcorn will be provided. There will be a raffle drawing too! Come out on September 22nd from 12:00-3:00pm and say good bye to summer!
Spring Creek Forest now has a Little Free Library!
Residents are invited to the SCF Clubhouse for the Grand Opening on September 15th at 10:00 a.m. Refreshments will be served after the ribbon cutting. DeAnna Delgado is excited to be the official steward for the Little Free Library #69944 on behalf of SCF.
The way it works is simple:
TAKE A BOOK, LEAVE A BOOK.
Each book will have a sticker to show it has been approved for the library. There will be books for all ages. SCF hopes to see you there!
National Charity League Champions Chapter to host food drive for NAM
My name is Ellie Buffington and I am a resident of SCF and attend Kleb Middle School. I am in the class of 2024 for National Charity League. This year, we wanted to start out making a real difference in our community. My class is hosting a food drive for NAM (Northwest Assistance Ministries) on Sunday, September 9th. I will be at the SCF clubhouse from 10:00 to 1:00 to collect food items that you may want to donate for this great cause.
I will take anything, but they need they mostly need these items…
- Canned tuna
- Hamburger helper
- Tuna Helper
- Peanut Butter
Please consider helping with this great cause. See you on Sunday the 9th!
If you would like to be on the ballot or nominate a candidate, please notify any board member or anyone listed below on the nominating committee no later than 9/17/18:
Kristin Buffington email@example.com
Mo Castaneda 281.374.8658
Rachel Larchar firstname.lastname@example.org
Ginger Phillips email@example.com
Andi Stakes firstname.lastname@example.org
Marty Thomen email@example.com
9-9:30am Baking Contest. Bring your baked goods to the clubhouse. Contest will be divided up by ages.
10am Parade Begins. Klein Volunteer Fire Department will join us. Bring your bikes, golf carts, convertibles and antique cars!
12noon Pool Party. Sponsored by Sweetwater Pools. There will be a soda drop and a watermelon drop for the kids and a beer drop for the adults!
Don't miss out on all the fun!
Proposed Deeds Updates Review with the Board.
This review is primarily intended for the board, not the SCFCA Members (residents), so that the board can present the Members with the best FINAL DRAFT document possible later in the summer. There will be a minimum of two (2) special meetings for the Members to provide input to that final draft. Therefore, comments and questions from the floor will be extremely limited during this meeting.
7:00 Call to order, meeting rules, Board and Sterling introductions
7:10 Describe the process for this meeting, as follows:
· Board members who were NOT on the update committee will be given the floor one at a time to make comments, ask questions, and discuss items in the document. The board member will work through one item at a time until all of his/her issues are addressed by the Board and Sterling.
· The next board member will do the same, without duplicating any of the items already discussed.
· Once all of those non-committee board members are done, the floor will be open to the Sterling managers to do the same.
· Next, we will open the floor to the board members who were on the committee, one at a time, to address any new issues resulting from the preceding discussions.
· In the event the process takes way more than the 3 hours allocated, we will adjourn and meet again on Wednesday, July 11th (the clubhouse is already reserved as a contingency).
· 7:25 Begin the review process
????? If done early, discuss voting process and rough timing
Fellow Residents of Spring Creek Forest –
A couple of weeks ago your board approved a contract with Sterling Association Services, Inc to become our new management company. In addition to handling deeds restrictions violations, Sterling will also be taking over the Administrative Assistant responsibilities, along with a few other duties, effective June 1. There will be more details provided by the board in the July newsletter (it was way too late for the June newsletter). In addition, Sterling will be sending out an introduction letter (by U.S. mail) to all residents shortly; and later will send out a more detailed informational letter.
While this is a major shift in the way we have operated the subdivision over the last 40+ years (i.e., using a management company to help with many day-to-day activities), many things still remain the same. Volunteers will still handle the pool, tennis courts, clubhouse, and other amenities. Maintenance will still be handled by Marty Thomen and friends, as will the Architectural Control Committee. The SCFCA board of directors remains the same, and retains control of the subdivision. We still need help with various committees (such as the Social Committee). The rules & regulations, Bylaws, and Deeds Restrictions remain the same (although there has been a committee working actively since January on the 20-year update to the deeds restriction documents, as publicized in social media and the newsletter since December 2017).
- Chuck Maier, SCFCA President
April 2, 2018
A number of big changes are occurring, of which your Civic Association Board of Directors hereby desires to inform you.
Foremost, for personal reasons our community elected President, Jim Clancy, resigned at the end of February - followed a few weeks later by the community elected Vice President, also "Acting President," Jeanna Pagel. As of the recent March 27th board meeting, Secretary Rachel Larchar has been affirmed by the board of directors as current "Acting President" until the vote of a more permanent replacement is established. SCF Bylaws dictate that in the event of such vacancies, your board of directors are authorized to fill remaining positions per their discretion and vote. The current plan is to acquire nominations for both board and committee vacancies by the end of our upcoming General Meeting of the Members, April 17th, 2018 - of which a target, "official vote" is presumed to transpire in a public, April 24th board meeting. We are currently seeking amiable, and time willing volunteers to fill the various positions open, including the particular need for Pool/Clubhouse & Grounds Committee - as our long time chairperson Andi Stakes has decided to retire from the position. (Social, deeds, and communications committees also continue to seek assistance.)
Please submit or announce your nominations to Marty Thomen, Ginger Phillips, or at the April 17th, General Meeting of the Members. Per SCF Bylaws and Articles, regulations will apply regarding eligibility - but note primarily that nominations must be in good standing pertaining to Civic Association dues.
We also wish to inform you of the submitted resignation of our current deeds enforcement company, Transerve Management Company LP - whose services will be terminating May 31, 2018. Your board of directors is currently acting with speed to solicit deeds management company proposals, to be presented preferably at the upcoming General Meeting. An agenda will be posted at least 72 hours prior to this meeting per state law, and for your convenience. However, we acknowledge an official deeds management company replacement vote (by your board of directors) will likely occur in an open board meeting sometime following the April 17th General Meeting.
We appreciate you good members of our community, and look forward to working with those willing to serve alongside us for the betterment of Spring Creek Forest.
Thank you for your time! :)
"Acting President," Rachel Larchar
On Thursday, February 15, 2018 the SCF Board of Directors will hold a Special Board Meeting at the SCF Clubhouse starting at 7 PM. All residents of Spring Creek Forest are welcome to attend.
The purpose of the Special Meeting is to discuss the Enforcement of Deed Restrictions. On the Board there are significant differences of opinion on the enforcement methods to use and who shall handle the enforcement. There is significant debate and discussion about the use of Fines as the end all be all method to achieve enforcement.
The issue of how SCFCA should handle deeds, who should manage Deeds Enforcement for SCFCA and what management firm should handle deeds enforcement will be the main subject of the Special Meeting of the Board.
The board hopes many residents will attend and participate in this important meeting.
The agenda can be found here:
https://springcreekforest.nabrnetwork.c ... 180215.pdf
January 31st is the last day to pay your 2018 HOA fee without there being a penalty and late fee applied. As stated on the invoice sent Nov 6, and according to the Collection Policy available online, there will be a 10% one time penalty applied after Jan 31, plus a $25 late fee per month, starting Feb 1.
If you would prefer to pay with a credit card, please call the SCF admin, Elisa Kaplan, at 281-370-4729 before 9 pm January 31st (sooner is better). There is a 3% service charge if you pay by credit card, to cover the fee charged to SCF for swiping, bringing the total to $629.33.
Payments mailed via the USPS must be postmarked before Feb 1.
Payments can also be dropped in the SCF mailbox located by the front door of 6711 Falling Waters Dr.
If you want to avoid penalties and late fees, contact Elisa TODAY to set up a payment plan. To initiate the plan, $147.20 must be paid and the plan must be signed, followed by 5 payments of $97.76. (These amounts are for 2018 dues only).
Thank you to all residents that have already submitted your payments!